§ 13-3. Procedure.

(a)

Preliminary plat.

(1)

Filing. Ten copies of the preliminary plat shall be submitted to the city clerk. The required filing fee as set forth in the city's fee schedule shall be paid and any necessary applications for variances from the provisions of this chapter shall be submitted with the required fee before the proposed plat shall be considered officially submitted. The proposed plat shall be placed on the agenda of the first planning commission meeting after ten days from the date of being officially submitted. The plat shall be considered officially submitted when all of the information requirements are complied with.

(2)

Hearing. The city clerk shall set a public hearing for the next regular meeting of the planning commission. The planning commission shall conduct the hearing, and report its findings and make recommendations to the city council. Notice of said hearing shall be published in the official newspaper at least ten days prior to the hearing and written notification of said hearing shall be mailed at least ten days prior to the hearing to all owners of land within 500 feet of the boundary of the property in question. Notice of said hearing shall also be provided by posting a land use petition sign in the applicant's property that is to be platted or subdivided as required in chapter 1 of this Code.

(3)

Technical assistance reports. After the public hearing has been set, the city manager shall instruct the staff to prepare technical reports, (where appropriate) and provide general assistance in preparing a recommendation on the action to the city council.

(4)

Review by other commissions or jurisdictions. Where appropriate or as required by law, the city manager shall file copies of the preliminary plat with other city commissions and or county and state agencies for their review and comment.

(5)

Report to council. The planning commission shall make a recommendation to the city council within 30 days following the close of the public hearing.

(6)

City council action.

a.

Time limitations. If all requirements of this chapter and as additionally imposed by the planning commission are complied with, the council shall act upon the preliminary plat within one hundred twenty (120) days of the date on which it was officially submitted. If the recommendation of the planning commission has not been received in time to meet the requirement, the council may act on the preliminary plat without such recommendation.

b.

Preliminary plat. If a preliminary plat is not approved by the city council, the reasons for such action shall be recorded in the proceedings of the council and transmitted to the applicant. If the preliminary plat is approved, such approval shall not constitute final acceptance of the layout. Subsequent approval will be required of the engineering proposals and other features and requirements as specified by this chapter, to be indicated on the final plat. The city council may require such revisions in the preliminary plat and final plat as it deems necessary for the health, safety, general welfare and convenience of the city of new hope.

c.

Time limit on preliminary approval. If the preliminary plat is approved by the city council, the subdivider must submit the final plat within one hundred days after said approval, or approval of the preliminary plat shall be considered void, unless a written request for a time extension is approved by the city council.

(b)

Final plat. After the preliminary plat has been approved, the final plat shall be submitted for approval as follows:

(1)

Approval of the planning commission. Copies of the final plat shall be submitted to the planning commission for their review and recommendation, unless this requirement is waived by the planning commission during their review of the preliminary plat.

(2)

Approval of the city council. Twelve copies of the final plat shall be filed with the city clerk for distribution to the city council, appropriate city staff, telephone, power and gas companies at least 20 days prior to a council meeting at which consideration is requested. During the said 20 days, the city staff shall examine the final plat and prepare a recommendation to be submitted to the planning commission and to the city council. Nature of approval, disapproval, or any delay in decision of the final plat will be conveyed to the subdivider within ten days after the meeting of the city council at which such plat was considered. In case the plat is disapproved, the subdivider shall be notified in writing of the reason for such action and what requirements shall be necessary to meet the approval of the council, if accepted, by resolution, which resolution shall provide for the acceptance of all agreements for basic improvements, public dedication and other requirements as indicated by the city council.

(3)

Filing of final plat. If the final plat is approved by the city council, the subdivider shall record it with the Hennepin County Recorder within 100 days after said approval or approval of the final plat shall be considered void. The subdivider shall, immediately upon recording, furnish the city clerk with a print and reproducible tracing of the final plat showing evidence of the recording. No building permits shall be issued for construction of any structure on any lot in said plat until the city has received evidence of the plat being recorded by Hennepin County.

(4)

Copies of filed plat and revised topographic map to city. Within 30 days after approval by the city council of the final plat, subdivider shall submit to the city clerk 12 copies of the final plat as filed, drawn on substantial paper, at a scale of not less than one inch equals 100 feet, together with revised copies of the city topography map pertaining to the platted area, certified by a registered engineer or surveyor to be a correct representation of the platted area in accordance with the new design grades and elevations.

(Ord. No. 2001-03; Ord. No. 17-10, § 6, 12-11-2017; Memo. of 2-5-2018)